Library Rules & Regulations
Arts and Social Science
Science & Engineering
E - Journal
E - Books
Guide to use Library
To join the library, fill in a registration card at the issue desk. First year students must complete their Orientation Week Library assignment before getting their unique identification numbers. Continuing students must re-register each new academic year. Students who have not cleared all their previous loans of books or fines will not be allowed to re-register and borrow any library materials. To borrow, present the item you want at the circulation desk together with your bar coded identity card.
There are two main catalogues:
The manual card catalogue :
The manual card catalogue is located at the main entrance hall on the first floor. It consists of two separate catalogues one for author and the other for subject. Users are cautioned that all materials acquired after November 1998 are not reflected in the manual card catalogues. They are therefore advised to search the computerized catalogue (OPAC) for a more comprehensive and current search. Retrospective conversion of the manual library catalogue has been completed.
The manual catalogue is divided into two separate catalogues;
1. Author Catalogue
This is an alphabetical index on 5" x 3" cards, the cards showing the kind of materials the Library has by individuals, societies, official bodies etc. Most of the materials are monographs and are entered under the surname of the author of each monograph. If there is no author, the entry is under title. Works by institutions and societies are entered under their names, except official organizations, which are usually entered first under the country from which they emanate, followed by the name of the organization. Periodicals are entered under their titles or under the names of the organisations which issue them, as in the case of proceedings, transactions and reports.
2. Subject Catalogue
This is an alphabetical index on 5" x 3" cards, being arranged by subject headings which show the subject contents of the books. The catalogue contains many cross-references from synonymous subject headings, which are not used, to the headings, which are used. If a book deals with three separate subjects a subject card will be filed in the catalogue for each of them. The book, however, will be shelved with the subject with which it mainly deals. The subject catalogue, therefore, is a more exhaustive guide to the subject with which it mainly deals and subject content of the library than is the classified shelf arrangement of books.
3. Special Catalogue
The Library maintains the following extra catalogues.
(a) The Law collection catalogue which holds, author and subject catalogues. This is a duplicate of entries for law books in the main catalogues. It is kept in the Law Collection.
(b) The East Africana Collection has both author and subject catalogues for each work shelved in the collection
(c) Maps collection author catalogue has a main author card for each work shelved in the collection. It is kept with the map collection.
(d) Manuscript collection author catalogue, has a main author or title entry for each item catalogued by the library, though not necessarily kept in the manuscript cabinets. The catalogue is kept in the East Africana collection.
(e) The catalogue of Cory manuscripts is also kept in the East Africana Collection.
(f) The library files card bibliographies of current writings on Africa. These are compiled by other libraries and organizations such as Afro-Asian Studies Group Library, Cambridge University and Centre International de Documentatio Economique et Social Africaine (C.I.D.E.S.A) Bibliographic index cards for publication relating to African economic and Social matters.
(g) The periodicals index, lists alphabetically all periodical titles held by the library. Both the author and subject cards in the main catalogues and their duplicates in the special collections (Law, East Africana) have other information such as date, place of publication and where the materials are located in the library (see example below).
Example of Author Card:
This card is filed under Munem, M.A. in the Author Catalogue. The books are in the Science and Engineering Collection, located at class QA154, and sub-arranged under the authors whose names begin with M.
This card is filed under Mason, Philip in the author catalogue. The book is in the Arts and Social Sciences Collection located at Class HT1521 sub-arranged under topic and further sub-arranged under authors whose names begin with M.
Examples of Subject Card:
(2) Subject Heading……………….
This card is under POLICY SCIENCE in the subject catalogue.
(ii) Subject Heading
This card is filed under EDUCATIONAL SOCIOLOGY in the subject catalogue
Online Public Access Catalogue (OPAC):
This is a new computerized library catalogue that has been developed using the ADLIB integrated library software package. The library online catalogue is a union catalogue that integrates catalogue records of faculty, institute and departmental libraries on the campus. The process of integrating these records is on going and currently the resources of the Faculty of Law (FOL) Library, the Institute of Development Studies (IDS), Demographic Training Unit (DTU), Faculty of Commerce and Management, Faculty of Education, Institute of Mass Media and Journalism, Faculty of Aquatic Sciences and Technology and Institute of Kiswahili Research (IKR) have been fully integrated. Departmental Libraries in the Prospective College of Engineering, faculties of Arts and Social Sciences, Science, have been partially integrated into the Union Catalogue. The computerized catalogue is accessible through the Internet at the following Uniform Resource Locator (URL) or world wide web address; www.libis.udsm.ac.tz/adlib/beginner/index_gb.html .This catalogue can be accessed and searched at any computer that has been connected to the Internet using the ADLIB Internet server search system. Within the library there are a total of 14 computer terminals at different service points to facilitate searching the online catalogue.
The University of Dar es Salaam Library OPAC is user friendly. Users can conduct a simple search or an expert search system using boolean operators. Users have the option of searching the full catalogue or parts of the catalogue such as books, articles, audio visual materials and serials. Users can search by title, author, organization, text search, subject or even by year of publication. Search result gives information on the title of the book, author, publication statement, and the section of the library or where the item is located. Other information include the class mark, availability status and whether the item can be borrowed or not.
The Library uses the classification schedule devised and used by the Library of Congress. Washington, D.C. It divided the field of knowledge as follows:
A General Works
A-Z Main class
Location symbols are used and prefixed to the classification numbers for works which are kept separate from the main book stock as follows:
BIOD Biodiversity database
There can be a combination of location symbols, e.g. EAF.REP indicating a reprint in the East Africana collection, or LAW.QTO indicating a quarto size book in the Law collection, EAF.THS refers to thesis in East Africana.
THE FILING OF CATALOGUE CARDS
It is not easy to reduce thousands of catalogue entries to a simple alphabetical sequence, and unless one acquaints oneself with the basic filing rules one is bound to experience difficulty in using the catalogues and to overlook entries. Readers are advised to consult the outline of filing rules followed by the library, which is available near the catalogues.
It will help if one knows the main rules, which are briefly given below,
(a) The arrangement is word by word, alphabetized letter by letter to the end of each words:
(b) In the author catalogue there could be three sequence under the same name, and in this order:
(c) In the subject catalogue there could be four sequences under the same name, and in this order:
Subject alone …………………………………………….….ART
These cover all subjects. Note that there are three sequences, determined according to the heights of the books:
a. Octavos ( the bulk of the stock up to 27 cm (11") high
(2) Reference Collection
(3) Newspaper Facility
(4) Microfilms and other microforms
(6) The East Africana Collection
The collection of East Africana items is purely for reference. It is a research collection containing items of East Africa generally, Kenya, Tanzania and Uganda, with emphasis on Tanzania.
The items consist of books, pamphlets, periodicals, newspapers, manuscripts, theses and reprints. Many of these include publications of the East African Universities and official documents. Naturally the greater part of the collection consists of items on Tanzania including those received on legal deposit. However, there is a fair coverage of the other East African countries particularly in statistical and periodical materials published prior to the mid 1980’s. The Cory, Kiswahili and Arabic manuscripts are the most significant ones.
Every reader entering the collection should identify him/herself and register in the counter book at the checkpoint. Only six loose sheets of paper may be taken into the room by those entitled to use the Collection. Only academic staff, postgraduates, final year undergraduates and researches with research clearance are entitled to use it. Other readers may be allowed in at the Director’s discretion after satisfying him/her on the need to use the collection through letters of introduction or request from their Heads of Department or Institutions.
(7) Government Publications
Before official publications are catalogued they are shelved together and arranged under names of countries. Because catalogued works are shelved with other classified sequences of books, pamphlets, and periodicals, and because some are on film it is necessary to consult the library catalogues and the register for official publications in order to know with certainty what is in stock. The uncatalogued official publications are located in the East Africana Section.
(8) United Nations Documents
United Nations (U.N.) documents consist of those issued by the main U.N. body such as the General Assembly, Security Council, Regional Commissions, as well as those issued by various U.N. agencies, including UNESCO, UNCTAD, WHO, UNEP, FAO, UNIDO, ILO, etc.
Some U.N. publications are located in the East Africana Collection while others have been integrated into other various collections such as Law and Reference where they may be accessed in the normal way. Publications still in East Africana are kept together in the main, and are filed by their own publication numbers and not according to the library classification system used for other materials. The key to the library’s holdings is the register of United Nations Documents kept in the workroom of the East Africana Section. Access to the documents is by the various United Nations Documents Indexes to which reference should be made
(12) Liberation Movement Materials
(14). Science and Engineering
All library materials related to Science and technology are shelved separately at Science & Engineering Department which is located at the 1st floor of library building.
(13) Arts and Social Sciences
Arts & Social Science materials are available on the 2nd floor of Library building under Department of Arts & Social Sciences.
Pamphlets are shelved separately at the end of the book sequences. An exception on this arrangement is made in the case of pamphlets in the Bibliography section of class Z, which are interfiled with the books.
1. Information on New Acquisition
Accession List, listing recently acquired materials is issued periodically. The materials accessioned are obtained through purchase, gift, exchange and legal deposit.
2. Reference Service
The Reference Desk located in the catalogue area, is the focal point of information about the library’s resources. A librarian on duty assists readers to get the required materials and information. Duties include referring users to the appropriate library sections; assisting in the use of the catalogues; instructing users on search techniques; helping researchers to make a start. Another part of this service involve the use of CD-ROMs and the Internet for teaching learning and research.. These services are available in the Reference Department and can be used only between 8 a.m. and 4 p.m. Monday to Friday.
The CD-ROMs are important to obtain the most recent and comprehensive information about publications, reports, papers and journal articles on specific topics. The reference staff assist readers to use the CD-ROMs to make the searches. Print outs of the information retrieved can also be made but there is a charge for the print-outs. Access to the CD-ROM service is open to academic staff, students and researchers.
3. Inter-Library Loan Service
Inter-Library loan is a service that assists readers to obtain photocopies of journal articles, and other materials, which are not held by the University Library. Materials from Muhimbili University College of Health Science (MUCHS), University College of Lands and Architectural Studies and Sokoine University of Agriculture and other institutions may be borrowed using this facility.
The Library operates a photocopying service on the 1st floor next to the Reference Desk. Students are charged a subsidized rate.
5. Photographic Service
The Library operates a photographic service and can supply photographs, microfilms, enlargements and slides. Readers may avail themselves of its facilities at such charges as may be laid down from time to time.